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    Adding Assets
    • 15 Feb 2023
    • 2 Minutes to read
    Contents

    Adding Assets

    • Updated on 15 Feb 2023
    • 2 Minutes to read
    Article Summary

    You can access your assets and add new ones from the Inventory section of the Admin Panel. You can add assets one at a time if they are unique or you only have a few to add. You can also create assets in bulk if you want to create a large number of similar or identical assets.

    Adding Assets

    You can add individual assets when you have a few similar assets to add to your inventory or when your assets are very different.

    For example, you only have two projector assets to add to your inventory or you have multiple chair assets and they're all different models with different values.

    1. Log in to the Admin Panel if you aren't already.

    3. Click on Add inventory assets.

    4. Name your asset.

    5. Select the location of the asset.

    6. Add a Description of the asset.

    7. Add a unique reference for the asset in the SKU field.

    While multiple assets can share the same name, each asset's SKU must be unique.
    1. Add an estimated Value of the asset.
    The Value of an asset is not a price.

    If you'd like to insure you assets, have a look at our tutorial on Insuring Your Assets.

    1. Click Upload image and select the relevant image file from your device if you want to add a photo for the asset.

    2. Click the Save Changes button.

    Creating Assets in Bulk

    You can also create multiple copies of any existing asset. This is useful when you want to create a large number of nearly identical assets.

    For example, you have 100 office chair assets to add to your inventory. Instead of manually creating every single one of them, you can create 1 chair asset and then create 99 copies with the same name and settings in one go.

    We automatically number asset copies based on the original asset's SKU.

    If you create 49 copies of a desk asset with a SKU that is DSK-1, the copies are automatically numbered DSK-2, DSK-3, DSK-4, etc. up to DSK-50.

    If you create 200 copies of an access fob asset with a SKU that is AC20, the copies are automatically numbered AC21, AC22, AC23, etc. up to AC220.

    1. Log in to the Admin Panel if you aren't already.

    2. Click Inventory > Inventory Assets.

    3. Tick the checkbox next to the asset that you want to copy.

    4. Click Create in bulk in the Bulk Actions menu.

    5. Add the number of copies you want to create.

    6. Click Yes, do it to confirm.

    The asset copies are now in your inventory. You can repeat the process for any other asset. Once you're happy with your inventory assets, the next step is to assign the assets to customers.

    Assets Settings

    Each asset includes the following fields numbered from 1 to 6.

    Assets_SettingsNumbered.png

    NumberField NameDetails
    1NameName of the asset. Multiple assets can share the same name, provided each asset has its own SKU.
    2LocationLocation of the asset. Assets are bound to the location where you add them.
    3NotesDescription of the asset.
    4SKUStock keeping unit. Multiple assets cannot share the same SKU.
    5ValueMonetary value you want to assign to the asset. This value isn't a price and customers will never be charged that value when you assign them any asset.
    6ImageImage of the asset. Files must be under 5MB and is only visible on the Admin Panel.
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