---
title: "Assigning Floor Plan Units to Contracts"
slug: "assigning-floor-plan-items-to-contracts"
updated: 2025-10-16T16:04:00Z
published: 2025-10-16T16:04:00Z
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.nexudus.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Assigning Floor Plan Units to Contracts

You can assign {{variable.floorplanitems}} to any {{variable.customer}} {{variable.contract}}. {{variable.FloorPlanItems_CAP}} assigned to {{variable.contracts}} are automatically marked as occupied on the {{variable.floorplan}} as long as the linked {{variable.contracts}} are active. 

We recommend assigning {{variable.floorplanitems}} to {{variable.contracts}} rather than {{variable.customers}} so that the {{variable.items}} automatically become available as soon as the linked {{variable.contracts}} end. 
:::(Error) (Contract dates for the same {{variable.floorplanitem}} cannot overlap. )
 If the desk you want to assign to an upcoming {{variable.contract}} is already assigned to another {{variable.contract}}, make sure the **cancellation date of the old {{variable.contract}} doesn't overlap with the start date of the new one**.

:::

### Existing Contracts
You can add {{variable.floorplanitems}} to any existing {{variable.contract}}. 

![AssigningFloorPlanUnitsToExistingContracts.gif](https://cdn.document360.io/4f9a66c7-3dbb-4052-97d8-5439302e1512/Images/Documentation/AssigningFloorPlanUnitsToExistingContracts.gif){height="" width=""}
* * * 
1. {{snippet.FirstStepProcedure}}
2. {{variable.CLICK}} {{variable.Contracts_Link}}
3. {{variable.CLICK}} on the relevant {{variable.customer}} {{variable.contract}}. 

4. {{variable.SCROLL}} the **Price** section.
5. {{variable.SELECT}} all the **Offices / desks** that you want to assign to the {{variable.contract}}. 
:::(Info) (You should only select {{variable.floorplanitems}} that are **In Proposal** or **Unoccupied**.)
**Hot-desks** are the only {{variable.floorplanitems}} that you can assign to more than one {{variable.contract}}.
:::
6. {{snippet.Save_Changes}}

All set! The selected {{variable.floorplanitem}} is now part of the {{variable.customer}}'s {{variable.contract}}. It remains assigned to the {{variable.customer}} as long as the {{variable.contract}} is active. As soon as the {{variable.contract}} is cancelled, the {{variable.item}} becomes **Unoccupied** again on the {{variable.floorplan}}.
:::(warning) (Couldn't include an **unoccupied** {{variable.floorplanitem}} in your {{variable.proposal}}?)
The {{variable.floorplanitem}}'s availability start date probably doesn't match the {{variable.proposal}} {{variable.contract}}'s dates. Go to the {{variable.floorplanitem}}'s record and make sure the **Available from** date in the *Availability* section is set to the {{variable.proposal}} {{variable.contract}}'s start date or earlier. 

*For example if the {{variable.proposal}} {{variable.contract}} is set to start on May 1st, the {{variable.floorplanitem}} should be available from May 1st or earlier.*

![image.png](https://cdn.document360.io/4f9a66c7-3dbb-4052-97d8-5439302e1512/Images/Documentation/image%28815%29.png){height="400" width=""}

Alternatively, make sure the {{variable.item}}'s status is set to **in service**. 
:::

### New Contracts
You can also add a {{variable.contract}} to a {{variable.customer}}'s account and assign them a specific {{variable.floorplanitem}} in one go. 

![AssigningFloorPlanUnitsToNewContracts.gif](https://cdn.document360.io/4f9a66c7-3dbb-4052-97d8-5439302e1512/Images/Documentation/AssigningFloorPlanUnitsToNewContracts.gif){height="" width=""}
* * * 
1. {{snippet.FirstStepProcedure}}
2. {{variable.FloorPlanItems_Link}}
3. {{variable.CLICK_ON}} the {{variable.floorplanitem}} you want to assign. 
4. {{variable.CLICK_ON}} the **{{variable.Contracts_CAP}}** tab. 
5. {{variable.CLICK}} **Add {{variable.contract}}**.
6. {{variable.SELECT}} the relevant **Customer**. 
7. {{variable.SELECT}} the relevant **Plan**. 
8. {{variable.DEFINE}} the contract's **Key dates**. 
9. {{variable.SCROLL}} the **Offices / desks** and select any additional {{variable.floorplanitems}} you want to assign to the {{variable.contract}}. 
:::(Info) (You should only select {{variable.floorplanitems}} that are **In Proposal** or **Unoccupied**.)
**Hot-desks** are the only {{variable.floorplanitems}} that you can assign to more than one {{variable.contract}}.
:::
11. {{snippet.Save_Changes}}

All set! The selected {{variable.floorplanitem}} is now part of the {{variable.customer}}'s {{variable.contract}}. It remains assigned to the {{variable.customer}} as long as the {{variable.contract}} is active. As soon as the {{variable.contract}} is cancelled, the {{variable.item}} becomes **Unoccupied** again on the {{variable.floorplan}}.
:::(warning) (Couldn't include an **unoccupied** {{variable.floorplanitem}} in your {{variable.proposal}}?)
The {{variable.floorplanitem}}'s availability start date probably doesn't match the {{variable.proposal}} {{variable.contract}}'s dates. Go to the {{variable.floorplanitem}}'s record and make sure the **Available from** date in the *Availability* section is set to the {{variable.proposal}} {{variable.contract}}'s start date or earlier. 

*For example if the {{variable.proposal}} {{variable.contract}} is set to start on May 1st, the {{variable.floorplanitem}} should be available from May 1st or earlier.*

![image.png](https://cdn.document360.io/4f9a66c7-3dbb-4052-97d8-5439302e1512/Images/Documentation/image%28815%29.png){height="400" width=""}

Alternatively, make sure the {{variable.item}}'s status is set to **in service**. 
:::