- 05 Sep 2023
- 2 Minutes to read
Integrating Google Calendar (Administrator)
- Updated on 05 Sep 2023
- 2 Minutes to read
Integrating Google Calendar with Nexudus is a simple two-step process.
What You Need to Integrate Google Calendar
- A Google account
- A full unrestricted admin account in Nexudus
Step 1. Creating Calendars for Your Resources in Google Calendar
You need to create dedicated calendars for your resources in Google Calendars. Each resource you want to connect needs its own individual calendar. This will allow simultaneous bookings for different resources, which wouldn't be possible if all resources were pooled in a single calendar.
For example, you need to create 4 different calendars if you have 4 meeting rooms.
Log in to your Google Calendar.
Click the plus icon in the bottom left corner of the page.
Click Create New Calendar.
Name your new calendar after the resource you want to link.
Click Create Calendar.
Repeat the process for every resource that you want to synchronize.
You now need to make all the calendars public and share them with all staff members who handle bookings. This allows them to add and edit bookings from Google Calendar as well.
Click the three dots icon next to the calendar you want to share.
Click Settings and Sharing.
Tick the Make available to public checkbox in the Access permissions for events section.
Click Add People in the Share with other people section.
Add the relevant staff members.
Select Make changes and manage sharing from the drop-down list.
Repeat the process for every calendar that you want to share.
Once you've created a calendar per resource and shared the calendars with relevant staff members in Google Calendar, you are ready to enable the integration in Nexudus.
Step 2. Enable the Google Calendar Integration in Nexudus
Log in to the Admin Panel if you aren't already.
Click Settings > Integrations > Google Calendar.
You are redirected to the Google login page.
Log in to your Google account.
Click Allow when Google prompts you to let Nexudus access your calendars.
You are redirected to the Admin Panel.
- Select the matching Google Calendar for each resource.
If you don't want to connect a specific resource, just select Not controlled by Nexudus.
Click the Save Changes button.
You've successfully enabled the Google Calendar integration in Nexudus. All bookings saved on either platform is automatically synced.
For example, if you complete the integration today, any booking you've created up until this point won't be synced, even if some bookings are scheduled for next week.