User Roles for Apps
  • 11 Apr 2022
  • 4 Minutes to read
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User Roles for Apps

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All the admin companion apps must be set up using an admin user. You can choose to use a full unrestricted admin user or create custom user role that you can then assign to admin users.

NexBoard

We recommend you create a dedicated admin user for NexBoard.

Why use a dedicated admin account?

For security purposes, whenever admins reset their password, they're automatically logged out on all connected devices.

If an admin uses their own account to set up 10 tablets with NexBoard, this means repeating the NexBoard setup on each tablet every time they reset their password.

The admin account dedicated to NexBoard can be a full unrestricted admin user or an admin assigned a user role that includes the relevant permissions.

User Role

If you want to use a restricted admin for NexBoard, you need to create a custom role that includes the following permissions:

  • AccessToken - All
  • Booking - All
  • Business - All
  • Checkin - All
  • Coworker - All
  • RefreshToken - All
  • Resource - All

Once you have the role for NexBoard, you can easily create a new admin user and assign it the NexBoard role you've just created.

NexDelivery

Whether or not you need a dedicated admin user for delivery will depend on how you process deliveries with the app.

If all your staff uses the same phone to record deliveries using the app, we recommend you create a dedicated admin user for NexDelivery.

If your staff uses different work or personal phones to record deliveries using the app, we recommend each of them use their own admin account. If your staff doesn't have full unrestricted admin rights, we still recommend you create a role for NexDelivery and assign it to all the admin users who process deliveries in your space. This will ensure that all admins processing deliveries have the necessary permissions by default.

User Role

If you want to use a restricted admin for NexDelivery, you need to create a custom role that includes the following permissions:

  • Business - List, Read
  • Coworker - All
  • RefreshToken - All
  • AccessToken - All
  • CoworkerDelivery - All
  • Report - All

Once you have the role for NexDelivery, you can easily create a new admin user and assign it the NexDelivery role you've just created. You can also assign the NexDelivery role to existing restricted admins if your staff uses their own devices to record deliveries through the app.

NexEvents

We recommend you create a dedicated admin user for NexEvents.

Why use a dedicated admin account?

For security purposes, whenever admins reset their password, they're automatically logged out on all connected devices.

If an admin uses their own account to set up a tablet with NexEvents, this means repeating the NexEvents setup on this tablet every time they reset their password.

The admin account dedicated to NexEvents can be a full unrestrcited administrator or an admin assigned a user role that includes the relevant permissions.

User Role

If you want to use a restricted admin for NexEvents, you need to create a custom role that includes the following permissions:

  • AccessToken - All
  • Business - List, Read
  • Coworker - List, Read
  • RefreshToken - All
  • User - List, Read, Create

Once you have the role for NexEvents, you can easily create a new admin user and assign it the NexEvents role you've just created.

NexIO

We recommend you create a dedicated admin user for NexIO.

Why use a dedicated admin account?

For security purposes, whenever admins reset their password, they're automatically logged out on all connected devices.

If an admin uses their own account to set up NexIO, this means repeating the NexIO setup on ethe tablet every time they reset their password!

The admin account dedicated to NexIO can be a full unrestrcited administrator or an admin assigned a user role that includes the relevant permissions.

User Role

If you want to use a restricted admin for NexIO, you need to create a custom role that includes the following permissions:

  • AccessToken - All
  • Business - Read, List
  • Checkin - All
  • Coworker - Read, List
  • RefreshToken - All
  • Resource - All
  • User - Read, List, Create

Once you have the role for NexIO, you can easily create a new admin user and assign it the NexIO role you've just created.

NexKIOSK

We recommend your members of staff use their own admin account to work with NexKIOSK in ePOS mode. Having each member of staff use their own admin details helps you track who handled transaction through the Audits & Logs, similarly to cashiers who must provide their details when handling a shared register.

Users can either be full unrestricted admins or have roles that includes the permissions required to use NexKIOSK.

User Role

If you want to use a restricted admin role for NexKIOSK, you need to create a custom role that includes the following permissions:

  • AccessToken - All
  • Business - All
  • BusinessSetting - Read
  • Coworker - All
  • CoworkerBookingCredit - Read
  • CoworkerDiscountCode - All
  • CoworkerInvoice - All
  • CoworkerLedgerEntry - All
  • CoworkerProduct - All
  • DiscountCode - Read
  • Product - All
  • ProductExtraService - Read
  • ProductTimePass - Read
  • RefreshToken - All
  • ValidationRule - List, Read

Once you have the role for NexKIOSK, you can easily assign it to the relevant restricted admins to make sure they have the relevant permissions to use NexKIOSK.


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