Once you've onboarded your team members, the next step is to build your inventory. Your inventory controls all the services and items you sell to {{variable.customers}}.

We've created comprehensive guides to help you create and manage all the following items. You can click on any item's name to open its documentation in another browser tab.

We recommend you create at least one of each item to test the process. You can also create your full inventory straight away.

{{variable.Resources_CAP}}

{{variable.Resources_CAP}} are areas or rooms in your space that {{variable.customers}} can book for a certain amount of time or per use via your {{variable.MembersPortal}}. {{variable.Resources_CAP}} can be available at certain times only and you can set up rules to further control who can book them and when.

You can add multiple rates to your {{variable.resources}} to price them differently for contacts, {{variable.members}}, or even {{variable.members}} signed up to specific plans. You can also offer both monetary and credit-based rates to let {{variable.customers}} make bookings using money and time credit.

{{variable.MoreInformation}} {{variable.Resources_CAP}}.

Credits

Credits are monetary or unit-based benefits you can give {{variable.customers}} through plans, products or by directly adding them to a customer's account. Credits can then be used by the {{variable.customer}} to pay for different purchases based on the settings defined for each credit. {{variable.Nexudus}} offers three kinds of credits:

Money credits
Time credits
Printing credits.

{{variable.Resources_CAP}} need credit-based rates if you want to let {{variable.customers}} pay for them using time credits.

{{variable.MoreInformation}} Credits.

Passes

Passes allow {{variable.customers}} to check in to your space. Passes can be available per location or valid across multiple locations. {{variable.Nexudus}} offers two types of passes. Day passes are valid for a whole calendar day regardless of how many times a {{variable.customer}} checks in or out. Time passes are valid for a number of hours that goes down every time a {{variable.customer}} checks in or out.

{{variable.Customers_CAP}} cannot be checked in unless they have at least one valid day or time pass. Passes are also used alongside other features, such as access tokens or access control systems.

{{variable.MoreInformation}} Passes.

Products

Products are usually items you sell {{variable.customers}} on a one-off basis, such as food or. You can also add benefits such as printing credits or passes to products and sell the benefits through the products.

You can also allow products to be added to plans and contracts so that they're sold to {{variable.members}} every time their plan is renewed.

For example, adding a $50 Parking product to all monthly plans will charge members signed up to this plan $50 every time their contract is renewed.

{{variable.MoreInformation}} Products.

Plans

Plans are subscriptions with different benefits that you offer your {{variable.customers}} for a set price. {{variable.Plans_CAP}} can be priced any number of weeks or months.

For example, you can price a plan every 12 months or 52 weeks to make it a yearly plan. You can also price a plan every 1 month or 4 weeks to make it a monthly plan.

{{variable.Plans_CAP}} will usually include multiple benefits such as passes and money or time credits.

{{variable.Customers_CAP}} who sign up to a {{variable.plan}} automatically become {{variable.members}} in {{variable.Nexudus}}. A {{variable.contract}} is generated for every {{variable.plan}} the {{variable.member}} is signed up to. This {{variable.contract}} is based on the {{variable.plan}}'s settings, but you can edit some of its details and tailor the subscription to each {{variable.customer}}.

{{variable.MoreInformation}} Plans.

{{variable.FloorPlans_CAPS}}

{{variable.FloorPlans_CAP}} are images of your {{variable.space}}'s layout that help both {{variable.admins}} and {{variable.customers}} visualize where different {{variable.floorplanitems}}, such as {{variable.resources}} and desks, are in your {{variable.space}}.

{{variable.FloorPlans_CAP}} help {{variable.admins}} visualize which {{variable.floorplanitems}} are available or currently occupied. {{variable.Customers_CAP}} can also use the Floor plan view on the {{variable.MembersPortal}} to see where {{variable.resources}} are situated in your {{variable.space}}.

For example, if your {{variable.space}} has 3 floors, you can create 3 {{variable.floorplans}} and then place multiple {{variable.floorplanitems}} to represent the different {{variable.resources}} and areas available on each floor.

{{variable.MoreInformation}} Floor Plans.

{{variable.Assets_CAP}}

The inventory also lets you manage {{variable.assets}}. {{variable.Assets_CAP}} are physical items that you assign to {{variable.customers}} without charging them directly for them. {{variable.Assets_CAP}} usually cover items such as chairs, headsets, or even desks.

For example, {{variable.members}} with {{variable.contracts}} for furnished private offices. Their {{variable.contracts}} let you include the price of the furniture available to them, while {{variable.assets}} let you assign the desks, chairs, and any other furniture in the office to the relevant {{variable.member}} to keep track of what's included in their office.
{{variable.MoreInformation}} Assets.

Once you've created all the inventory items you need, you're ready to move to the next step 4. Creating {{variable.Customers_CAP}} and {{variable.Teams_CAP}}.

Inventory