3. Building Your Inventory
  • 11 Aug 2022
  • 4 Minutes to read

3. Building Your Inventory

Article Summary

Once you've onboarded your team members, the next step is to build your inventory. Your inventory controls all the services and items you sell to customers.

We've created comprehensive guides to help you create and manage all the following items. You can click on any item's name to open its documentation in another browser tab.

We recommend you create at least one of each item to test the process. You can also create your full inventory straight away.


Resources are areas or rooms in your space that customers can book for a certain amount of time or per use via your Members Portal. Resources can be available at certain times only and you can set up rules to further control who can book them and when.

You can add multiple rates to your resources to price them differently for contacts, members or even members signed up to specific plans. You can also offer both monetary and credit-based rates to let customers make bookings using money and time credit.

For more information, check out Resources.


Credits are monetary or unit-based benefits you can give customers through plans, products or by directly adding them to a customer's account. Credits can then be used by the customer to pay for different purchases based on the settings defined for each credit. Nexudus offers three kinds of credits:

  • Money credits
  • Time credits
  • Printing credits.
Resources need credit-based rates if you want to let customers pay for them using time credits.

For more information, check out Credits.


Passes allow customers to check-in to your space. Passes can be available per location or valid across multiple locations. Nexudus offers two types of passes. Day passes are valid for a whole calendar day regardless of how many times a customer checks in or out. Time passes are valid for a set number of hours that goes down every time a customer checks in or out.

Customers cannot be checked in unless they have at least one valid day or time pass. Passes are also used alongside other features such as access tokens or access control systems.

For more information, check out Passes.


Products are usually items you sell customers on a one-off basis, such as food or. You can also add benefits such as printing credits or passes to products and sell the benefits through the products.

You can also allow products to be added to plans and contracts so that they're sold to members every time their plan is renewed.

For example, adding a $50 Parking product to all monthly plans will charge members signed up to this plan $50 every time their contract is renewed.

For more information, check out Products.


Plans are subscriptions with different benefits that you offer your customers for a set price. Plans can be priced every number of weeks or months.

For example, you can price a plan every 12 months or 52 weeks to make it a yearly plan. You can also price a plan every 1 month or 4 weeks to make it a monthly plan.

Plans will usually include multiple benefits such as passes and money or time credits.

Customers signed up to a plan automatically become members in Nexudus. A contract is generated for every plan the member is signed up to. This contract is based on the plan's settings, but you can edit some of its details and tailor the subscription to each customer.

For more information, check out Plans.

Floor Plans

Floor plans are images of your space's layout that help both admins and customers visualize where different floor plan items, such as resources and desks, are in your space.

Floor plans help admins visualize which floor plan items are available or currently occupied. Customers can also use the Floor plan view on the Members Portal to see where resources are situated in your space.

For example, if your space has 3 floors, you can create 3 floor plans and then place multiple floor plan items to represent the different resources and areas available on each floor.

For more information, check out Floor Plans.


The inventory also lets you manage assets. Assets are physical items in your space that you assign to customers without charging them directly for them. Assets are usually physical items such as chairs, headsets or even desks.

For example, members with contracts for furnished private offices. Their contracts let you include the price of the furniture available to them while assets allow you to assign the desks, chairs and any other furniture in the office to the relevant member to keep track of the items included in their office.
For more information, check out Assets.

Once you've created all the inventory items you need, you're ready to move to the next step 4. Creating Customers & Teams.

Was this article helpful?