What You Need to Integrate {{variable.Papercut}}

Make sure you have the following before starting the integration process.

A {{variable.Papercut}} License

This integration only works with {{variable.Papercut}} MF or NG.

You need a valid {{variable.Papercut}} license with a number of users that matches the number of customers who should be able to print in your space.

For example, if you have 100 customers and want all of them to be able to print, your {{variable.Papercut}} MF or NG should include at least 100 users.

{{variable.MoreInformation}} Papercut NG or PaperCut MF pricing.

A Windows Desktop or Laptop

While {{variable.Papercut}} MF and NG are available on any device, the {{variable.Papercut}} extender required to complete the integration with {{variable.Nexudus}} is currently only available on PCs. We recommend installing both the {{variable.Papercut}} driver and our {{variable.Papercut}} Extender on the same Windows device.

Make sure the PC where you have the extender is always turned on.

The extender will stop regularly syncing print jobs and users if you turn off the PC.

A Resource Type Dedicated to Printing in {{variable.Nexudus}}

Regardless of how you plan on charging customers for their prints using credits, you need to create a credit and type dedicated to printing. This lets you to give customers printing credits as benefits through plans, products or directly to their account.

{{variable.MoreInformation}} Printing Credits.

A Product Dedicated to Printing in {{variable.Nexudus}}

Regardless of how you want to charge customers for their printing, you need to create a product dedicated to printing.

The price of this printing product should always be set to 1 cent to give you flexibility when pricing both in credits and pay-per-print.

{{variable.MoreInformation}} Adding Products.

A Rate Dedicated to Printing

This rate multiplies all print jobs by 1 to let you charge {{variable.customers}} both in credits and pay-per-print.

{{snippet.FirstStepProcedure}}
Click Inventory > Prices.
Click Add rate.
Name your printing rate.
Select your resource type dedicated to printing under This rate applies to the following resource types.
Set the rate Price to 1 for every use.
{{snippet.Save_Changes}}

You should now see your printing rate in the Rates list.

Printing Pricing Set up in {{variable.Papercut}}

The price of each print is defined in {{variable.Papercut}}. You need to define the price of each print type and each printer. {{variable.Nexudus}} will charge customers based on the prices you've defined in {{variable.Papercut}}.

Prices must be whole numbers as they are multiplied by the 0.01 product.

If you want to charge B&W prints $0.20 and color prints $0.50, then add 20 for grayscale and 50 for color in {{variable.Papercut}}.

{{variable.MoreInformation}} {{variable.Papercut}}'s charging tutorial.

An Admin User Dedicated to {{variable.Papercut}}

You also need an admin user in Nexudus to complete the {{variable.Papercut}} integration. We recommend this admin be a full unrestricted admin. You can also use a restricted admin with a role that includes the following permissions:

Coworker - Read, List, Create, Change
ExtraService - Read, List
Business - Read, List
Product - Read, List
Team - Read, List
CoworkerProduct - Read, List, Create, Change
CoworkerExtraService - Read, List, Create
BusinessSettings - Read, List

{{variable.MoreInformation}} Roles.

Step 1. Defining Your {{variable.Papercut}} Settings

The first step of the integration is making sure your {{variable.Papercut}} settings are defined for the integration.

Disabling Sync Sources and Enabling Internal Users

You don't need a sync source in {{variable.Papercut}} since Nexudus handles the creation and sync of users in {{variable.Papercut}} once the integration is complete.

Go to Options > User/Group Sync on the {{variable.Papercut}} {{variable.AdminPanel}}.
Make sure the Primary sync source field is blank.

Tick the Enable internal users checkbox at the bottom of the page.

Disable Also email confirmation message to user.
Click Apply.

Defining a Custom Currency

Go to Options > General > Display Options on the {{variable.Papercut}} admin panel.
Tick the Display currency sign and Use custom currency sign checkboxes.
Add Credits in the Custom sign field.
Select Display after number in the Display drop-down list.

Making All Printers Unauthenticated

All the printers Nexudus users can print from must be unauthenticated in {{variable.Papercut}}. This will automatically require user authentication to release print jobs and let Nexudus deduct credits from their account or charge them the relevant amount for their print jobs.

Click on Printers in the navigation menu of the {{variable.Papercut}} admin panel.
Click on the relevant printer.
Scroll down to Advanced configuration.
Tick the Unauthenticated printer checkbox.

Save your changes.

Repeat the process for every printer that Nexudus users are able to use.

Once all the printer are set up, you're ready to move to Step 2.

Step 2. Installing the Nexudus {{variable.Papercut}} Extender

The next step of the integration process is installing the Extender and set it up on your PC. Nexudus {{variable.Papercut}} Extender links the Nexudus servers to your {{variable.Papercut}} installation. You will typically install the Extender on the same computer where you installed your {{variable.Papercut}} driver, but it is not a requirement.

Make sure the PC where you have the extender is always turned on.

The extender will stop regularly syncing print jobs and users if you turn off the PC.

{{snippet.PaperCut_Path}}
Click on Download Papercut Extender.

The extender's download should only take a few seconds.

Open the extender on your PC.
Follow the instructions on the screen and complete the installation.

Once the installation is complete, the Extender will automatically show you the device ID you'll need to add to the Admin Panel in the next step.

PaperCutExtenderDeviceID

Step 3. Enabling {{variable.Papercut}}

The next step of the integration process is enabling the integration on the {{variable.AdminPanel}}.

Registering your device

{{snippet.FirstStepProcedure}}
{{variable.CLICK}} Settings > Devices.
{{variable.CLICK_ON}} Add device.
Paste the device ID you've saved from the previous step.
{{variable.CLICK_ON}} Register device.
{{snippet.PaperCut_Path}}

Enabling the integration

{{snippet.PaperCut_Path}}
Enable the {{variable.Papercut}} toggle.
Enable the Elatec print release readers if you have an Elatec reader set up to release prints using the Passport app.
Enable the following toggles based on the access you'd like to give new members and contacts:

New members registered can print for free by default
New members should be set as unrestricted users in PaperCut by default
New contacts registered can print for free by default
New contacts should be set as unrestricted users in PaperCut by default

Unrestricted user options are only suitable if you use a combination of credits and pay-per-print or pay-per-print only. If you only use credits, do not use any of the unrestricted user options.

Select the relevant Printing Credit Type and Print Usage Product you've created in previous steps.
Select your current Location.
Toggle on Use Pincode as Access Card ID if you'd like customers to be able to use their PIN code to release PaperCut prints.
Toggle on Send PaperCut Welcome Email or choose to Send Custom Welcome Email.
{{snippet.Save_Changes}}

Now that you've completed the extender setup, all you need to do is click on the Sync all customers button. This will automatically add all the customers in your location to {{variable.Papercut}}
so that they can print. They will receive an email notification that lets them know they've been added to PaperCut and include their credentials.

If you only want to invite a select number of customers, head over to the customers list on the {{variable.AdminPanel}}.

Printing with PaperCut